Alternative access to databases via Primo Library Search

Normally you can access our databases from our subject guides . Some examples of accessing databases via our Subject Guides are in the How do I find articles in the How do I guide

However there is an alternative method of access using Primo Library Search which is useful if you already know the name of the database you want to use.


find databases


Click this link for an alternative method to access our databases via Primo Library Search.

Some popular direct links to databases are as follows:

Academic OneFile

Australia NZ Reference Centre

CINAHL – Health database

Gale virtual reference library – Good encyclopedia articles

General one file

Mosby’s Nursing Consult

Science Direct

Standards New Zealand
For further assistance ring 940 8089 or email


How to embed a You Tube video into Powerpoint 2013?

Today a student wanted to embed a You Tube video in his powerpoint presentation and found the usual method of inserting a video no longer works. I looked on Google and found that Terry Gray at Palomar College  gives the steps to embed You Tube video in Powerpoint with an explanation why this is not working correctly at the moment.

Here are my modified steps based on Terry’s guide. Basically I have just drawn a rectangle and ignored the ratio information for simplicity but it is possibly important to know if my shorter instructions don’t work.

1. Open Powerpoint

2. Right click in the Powerpoint ribbon and select Customise ribbon


3. Under main tab place a tick next to Developer


4. Select the tool icon in the Developer tab.


5. Select Shockwave flash object . (Note: This means the computer you show your powerpoint on does require Flash player)


6. A plus sign appears. Use the + sign to draw a rectangle on your powerpoint slide which might look like below.


7. Right click within this rectangle and select Property sheet


8. Next to Movie paste your You Tube URL (Note: do not use the share or embed codes)


9. Edit this URL as follows:

a. Remove watch? and the =

b. Replace the = with /

Your new URL would look like this.


10. Close the Properties box

11. In Powerpoint select the Slideshow tab

12. Select  From beginning

from beginning

The slide where you placed your embedded You Tube clip should be ready to view. e.g.

you tube

14. Now SAVE your powerpoint presentation so you don’t have to repeat all these steps again!

For more tips be sure to visit our FAQs.



Adding student and page numbers to my footer in MS Word 2013

Here is a set of instructions about how to set up your  document (Word 2013) with your student number and automatic page numbering. (Thanks to Angela our Microsoft expert on the Library team for this info!)

1. Open your Microsoft word document.

2. a. Select  Insert

b. Select Footer


3. Scroll down and select edit footer

4. Under Header & Footer Tools select Insert Alignment Tab


5. a Select Left

b. Select OK


6. Add your student number e.g.student

7. Select Insert Alignment Tab again in the top ribbon

8. a. Select Right

b. OK


9. a. Select Page number

b. Select Current position

c. Select Plain number or another option of your choice



10. Your footer should now display correctly on each page.


11. If you have a cover page and you don’t want the numbering to start on this page you can  tick “Different first page” in the “Header and Footer Tools” ribbon and alter as required.

Click Adding student and page numbers to my footer in MS Word 2013  for a PDF of these instructions.

For further assistance ask one of the library staff or ring 940 8089.

For answers to other common questions visit our other FAQs in the blog or our How do I subject guide.

How do I check my print credit?

Using the kiosk

To find out how much money you have on your CPIT student card you can do either of the following:

1. Find the kiosk in the Library or atrium.


2. Select Credit Account

3. Wave your student card in front of the ID scanner below the screen.

wave id

4. Then on the screen select Show balance (find in the top left).

Checking credit from a computer

Alternatively, from any computer, once you have logged in with your CPIT login and password,  you can:

1. Click the Windows Start icon in the bottom left.


2. Type  Print in the search box above the Windows icon.


3. Select Print balance


4. Select continue

5. Use your CPIT login and password in the equitrac login area to access your print balance details.


Here is a PDF about how to check your print credit.

See also related topics – When is it good to use ‘Follow you’ print  and How to add credit to my print account.

Click FAQs for answers to common questions in the Library.

For personal assistance ask a Librarian at the front desk, email or phone (03) 940 8089.

Finding our databases – Having trouble?

There seems to be an intermittent issue with off campus access to our databases.

Here is a link to our tutorials which show you three examples of using a database at CPIT. If you follow the process in these tutorials you should gain access to your database, however if you still cannot access the databases due to technical issues, try the following alternative access method.

1. From the Library home page at click on Primo Library Search in the right column.


2. Click on Sign in in the top right

primo sign

3. Enter your normal CPIT username and password

4. a. Click on Journal Articles then

b. Click on Find databases(which will appear after step 4a.)


5. Click on All databases


6. Browse for your database by selecting a letter

e.g. C for CINAHL


7. Click on the database link of your choice.

Not sure which database is best for your subject?

Here are some commonly used databases:

Proquest Central – Huge general database suitable for a broad range of topics including nursing, social work, business etc.

CINAHL – Nursing and social work

Gale Virtual Reference – Good general online encyclopedia for an overview of a topic.

Still not sure which database is best for you? Then ring us at 940 8089 or 0800 24 24 76 and ask for the library or email us at

How do I find an article in my recommended reading list

faq 1. Start at Primo Library Search which is at

2. Circle the name of the journal title on your recommended reading list.  – This is the title you search for in Primo Library Search.


2. Type the journal title into the Primo Search box and select GO or press Enter on your keyboard.


3. a. Select View It

b. Select Open source in a new window


4.  Now you can :

a. see which issues of this journal are held in which database e.g. Available from 2003 in CINAHL with full text 

[Note: You can also see this article is available from 1998 in ProQuest Central. Therefore for the 2006 issue you could select GO for either ProQuest or CINAHL databases]

b. Select Go to view  the issues held by year.


5. If you are at home you will be prompted to sign in.  If so, sign in in the top right corner. [If you are on a CPIT computer go to number 7.]

sign in

6. Use your CPIT username and password to login.

log in

7. From your recommended reading list

a. make a note of the year of publication of the journal e.g. 2006

b. the volume and issue numbers. e.g. 38 (4)


8. Note: After you click GO (step 4.b) the issues by year should appear. They are often on the far right and you may have to maximise the new window to view the years. The maximise icon is in the top right of the new window .


9. In Primo click on the year to expand e.g. 2006  


10. Click on the correct issue e.g. Vol. 38 Issue 4


11. a. Scroll through the articles to locate your recommended item. e.g. Nurses’ narratives …

 b. Select PDF full text to open your article.


12. Now you can choose to save this article to your computer or print it off.

13. Here are printable instructions to help you find articles in a recommended reading list – PDF

If you need further assistance with finding an article in your recommended reading list please :

Still have another question? Try our How do I …?  guide.

Good karma

Students in library

In the library, we love the beginning of the year. After a couple of months of silence, the library comes alive again (sometimes a bit too alive, but that’s a topic for another day…)

Everyone’s still enthusiastic about their courses, assignments haven’t yet reared their ugly heads (much) and all is beer and skittles (or whatever it is the kids are saying these days).

The books are in high demand… Actually, that’s about where the love starts to wane.

I found a book yesterday that had 9 requests on it. Nine. We get books like this into the high use collection as soon as we can, but the wait, as I’m sure you know, can still be quite long – even for a three-day loan.

And now we get to the point: Managing your requests.

Once you’ve placed a request, keep an eye on it online, in the ‘My Account’ section of the Primo library search. If you decide you don’t need it anymore, cancel it – so that the next person in line can have a go.

Likewise, if you get an email saying the book is waiting for you, either come in and pick it up, or reply to the email to let us know you don’t need it anymore – so that the next person in line can have a go.

It’s about sharing, and treating others as you would like to be treated, and all that stuff you learned at kindergarten.

Children sharing a milkshake

Give it a go. Good karma.

How do I find books, CDs or DVDs using Primo Library Search?


1. Go to the library homepage at  or just Google cpit lrc and choose the first link.

2. Enter your search terms and select GO or

press Enter on your keyboard to activate your search. e.g.

primo search

3. You can also refine your search by selecting in the left column :

a.       Available in the Library

to view books, cds, dvds (Physical library items)

(Note: to view e-books click   full text online – More about e-books here)

b.      Topic e.g. Resumes (Employment)

c.       Resource type e.g. Audio visual finds CDs or DVDs.


4. Once you have chosen a title you can :

a.      select Details to view more about the book, DVD, etc.

b.      find the item on the library shelf using the Shelf location if you can see Available at.

In the example below:

  • HF5382.7SCH is the shelf location
  • Available at means it is on the shelf.
  • Not sure where to find this shelf location? Ask a librarian.


N.B. If your item says Not available you can sign in with your CPIT username and password in the top right corner and select the Request tab to place a request or read How do I request a book.

More search tips:

5. You can search on :

    • Title  e.g. What color is your parachute?
    • Author e.g. Richard Bolles
  • Combination of author and title e.g. Bolles parachute
  • Keywords of your choice e.g. job hunting

6.  You can use smart search operators to either broaden or refine your search.

  • * Truncation e.g.  manag* searches for manage, managing, management, etc.
  • “phrase search” e.g. type quotation marks around a phrase reality tv
  • OR e.g. color OR colour ; car OR automobile. OR must be in capital letters. e.g.

cv OR

Here is a printable PDF about finding books cds dvds -in Primo if you prefer this format.

Need more help using Primo Library Search then:

Still have another question? Try our How do I …?  guide.

How do I add macrons ā ē ī ō ū for the Māori language in my documents?

dockedn CPIT campus all windows computers will have the option to type macrons over the vowels, especially useful if you want to type Māori correctly.

To activate the Māori keyboard

1. Click on EN  in your bottom tool bar to change this from:

      EN  English (New Zealand)    to

     MR  Māori (New Zealand)


2. To macronise a vowel now, on your keyboard, press the top left key ( it has these symbols on it  ~ and `) followed by the vowel.


3. To macronise an uppercase vowel , press ~ , then hold down the shift key and select your vowel.

Steps to take to add the Māori keyboard to your home computer.

First you need to be able to see the language symbol.  For English speakers this looks like EN or ENG in the bottom taskbar.


Check that Control Panel / Region and Language /  Keyboards and Languages / Change keyboards / Language bar / Docked in taskbar has a dot next to it as in the image below.


Check that Control Panel / Region and Language /  Keyboards and Languages / Change keyboards / General has English (New Zealand) – US as default input language and then click Add to add the Maori (New Zealand) Keyboard.

eng US

Now when you click on EN in the bottom taskbar you should have the option to change to MR Maori New Zealand.

show language bar

You should now be able to follow steps 1 to 3 above to add macrons to your documents.

See a librarian if you need further assistance.





How do I change a PDF to Microsoft word?

This is a perennial question that comes up from time to time.

It is quite a simple process when you use Adobe Acrobat Pro.

 Adobe Acrobat Pro is currently installed in the following locations for student access on campus :

X307, X305, X303, X205, X203, S255, L130, L131 The pod, L249, C236, C226, C220, B109

Instructions for converting PDF to Word are as follows:

  1.  Open your pdf using Adobe Acrobat Pro

      2.    a. Click “File”

         b.Click “Export”

         c. Select “Word document”

adobe acrobat

3. Type a name for your document into the Filename field

4. Navigate to a folder you would like to save it

5. Click “Save

Note: In my experience  it is not always a beautiful transformation particularly if there are images but it is certainly an editable document that can be tidied up.

Need more assistance with this? Just ask at the Library Service Desk.