Particularly useful for postgraduate studies is software called Endnote. It is a versatile reference management tool which allows you to:
- Store, manage, organise and search your APA references in a personal library
- Create bibliographies.
- Import references from Ara databases, Google Scholar, Worldcat and more.
- Create in-text citations and reference lists in word documents automatically.
EndNote Is free for Ara students and staff. Ara recommends and supports EndNote X8.
You can download it to your personal device from the Ara Endnote Subject Guide.
Staff can contact ICT to have Endnote deployed to their Ara device and City campus students can access the software in L131 computers in the Library and L247, L248 and L249. It is also deployed to two study room computers at City campus for collaborative work in L225 and L226.
Here a few tips I have used to customise my Endnote library so I have all the information I need at my fingertips when writing up my assignments.
Drag and drop PDFs into Endnote for automatic citation population
Look for the Bottom-Split option in the Layout tab which is in the bottom right corner of Endnote Library in Windows. This will allow you to drag and drop or attach your Science Direct and Pub Med articles in the box for PDF attachments to populate the citation details automatically.
2. All book citations are available in Worldcat.
For any title click Cite / Export to download the Endnote citation file to import in to Endnote.
3. Import journal article citations from Google Scholar
Click the hamburger icon and then the Settings cog in Google Scholar and choose Endnote in the Bibliography manager next to Show links to import citations into
4. Save a backup of your Endnote to the cloud
It is useful to back up your library to the cloud using File / Compressed library (enlx) and replace that file whenever you update Endnote. That way if your Endnote ever gets accidentally corrupted you can always reinstate it from your compressed file. Make sure your compressed file is moved to a hard drive before opening it in Endnote.
Setting up APA for Ara using Cite While You Write (CWYW)
1. Customise your APA 6th style in your Endnote Library
A customisation I found useful when titles in citations come in capitalised incorrectly is to create an automatic fix for this by doing the following:
- Go to Edit / Output styles
- Under Bibliography / Title capitalization choose Sentence style capitalization
- Once you have made the changes to the APA output in Endnote Library then File / Save As /APA 6th – Ara. That way you can still go back to the original APA 6th if needed.
- Remember to specify APA 6th – Ara in your Word ribbon as well as your Endnote Library for changes to take effect in your word document.
2. Change font or line spacing in your reference list using Endnote X8 ribbon in Word
Change font or line spacing in your reference list in Word using the options arrow in the Bibliography section of the Endnote X8 ribbon and select Layout to add your preferences e.g.
3. Refer to the APA guide for Ara students from within Endnote to check your citations are completely correct
Add a new citation into your Endnote Library for the APA guide for Ara Institute of Canterbury students and attach the PDF. Now you can use the search feature in Endnote for that PDF to find the relevant page for the type of citation you need to check. e.g. ebook
Note : It is also worth uploading the Basic Endnote guide and the Advanced Endnote guide to search for other useful Endnote tips straight from your Endnote Library.
The library also runs Endnote Q &A clinics at City campus once a month. See the Free study skills workshops timetable in My Ara for the next session. See you there!